Reception/Administrative Assistant

Toronto
Toronto, Ontario

Front Desk/Administrative Assistant

Reports to: HR Generalist

Location: Toronto

Summary of Duties:

The Administrative Assistant is responsible for the day to day support duties for the operational team.

Main Responsibilities:

Answer main switchboard
Greet visitors and maintain visitor log
Enter in all new employee personal information while updating their personal files with Agency paperwork
Ensure that legal notices such as Child Support orders, Garnishments and Subpoenas are directed to the appropriate departments and assist in gathering information
Provide on-site support for Operation Managers with daily tasks such as purchasing incentives, preparing for client visits, printing/scanning needs, etc.
Assist Executives with meetings and allocating board rooms to use: food orders, beverages, cleaning, etc.
Maintain and track lockers used by employees
Maintain and track headsets used by employees
Assist HR with employee badge assignment
Assist Recruiter with sourcing and pre-screening of candidates
Assist HR Generalist with projects
Other duties as assigned

Skills and Qualifications:

Must have high school diploma with relevant work experience
Experience in a call center or sales environment is an asset
Strong understanding of internet technology
Ability to multitask
Detail oriented
Strong written and verbal communications skills
Must have good computer skills, including (E-mail, Internet, Excel, Windows navigation and file management)
Ability to relate well to all kinds of people with various personalities and temperaments
Ability to communicate in English (written and oral).
Effective and accurate decision making skills
Flexibility to work varying shifts or additional hours as dictated by business needs
Ability to meet deadlines
Strong time management skills
Other duties as assigned by the Training Manager

Personal Attributes:

Apply with cover letter and resume.